Advanced Tendering Procedures and Bid Evaluation
Course Objectives
Target Audience
Course Methodology
Course Objectives
By the end of the course, participants will be able to:
- Understand the advanced principles and legal frameworks of tendering.
- Develop and manage effective tender documents and procurement strategies.
- Apply evaluation methodologies for both technical and financial bids.
- Ensure fairness, transparency, and value-for-money in the tendering process.
- Manage risks, disputes, and ethical concerns related to tendering.
Target Audience
- Procurement professionals
- Tendering and contract officers
- Project managers
- Legal and compliance personnel
- Engineers involved in procurement and tendering processes
Course Methodology
- Interactive lectures
- Real-life case studies
- Group discussions
- Practical exercises and simulations
- Pre- and post-course assessment
Course Outline
Day - 1
Strategic Tender Planning and Procurement Governance
- Overview of tendering in public vs. private sectors
- Procurement policies and regulatory compliance
- Strategic sourcing and procurement planning
- Risk-based procurement approaches
- Market analysis and pre-tendering activities
Day - 2
Preparation and Development of Tender Documents
- Key components of the tender dossier (TORs, specifications, BoQ)
- Pre-qualification and shortlisting criteria
- Drafting ITT/RFP documents
- Legal clauses and commercial terms
- Electronic procurement and digital tools
Day - 3
Bid Solicitation and Supplier Communication
- Bid advertising and bidder briefing
- Managing clarifications and amendments
- Handling bidder queries and pre-bid meetings
- Ensuring integrity and transparency in the process
- Confidentiality and conflict of interest management
Day - 4
Bid Evaluation and Scoring Mechanisms
- Technical and financial evaluation techniques
- Weighted scoring systems and evaluation matrices
- Compliance checks and responsiveness analysis
- Evaluation committee roles and best practices
- Case study: Evaluating a complex multi-criteria tender
Day - 5
Post-Evaluation and Award Procedures
- Preparing evaluation reports and justification memos
- Supplier debriefing and dispute handling
- Contract award and notification
- Lessons learned and continuous improvement
- Ethics, audit, and compliance in bid evaluation